We support our multinational pharmaceutical client searching for an Office Manager & Business Support vacancy in Riyadh, KSA. This role will provide administrative support to the Country Manager and KSA team and maintain a proactive approach to office management to ensure the continuity of an attractive working environment.

At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within 5 working days at the earliest. If you don’t hear from us, please consider your application unsuccessful.

Responsibilities

Office management

• Facilities management
• Procurement and maintenance of IT equipment for employees
• Procurement of office supplies and equipment for employees
• Management of meeting rooms and booking system
• Office health and safety
• Management of office supplies
• Management of office renewals (license, establishment card, lease business cards
• Support with Team building events: Christmas, Iftar etc.
• Management of field contracts
• Responsible for arranging gifts for birthdays, sickness, celebrations, etc.

Business Support

• Manage a complex calendar and travel schedule
• Organized and analytical, must possess strong business judgment and communication skills
• Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests
• Liaise with other teams and affiliates within the company
• Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities
• Requires occasional travel and on-site support for large-scale meetings
• Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings
• Review and summarize monthly reports
• Manages travel and expenses for GM
• Coordinate weekly Leadership Team meetings
• HR support

Qualifications

• The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality
• Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes
• The Office Manager & Business Support should have proven experience working as an Executive Assistant supporting senior-level executives
• The pharmaceutical industry experiences an advantage
• Maintains a high level of confidentiality
• Expert-level written and verbal communication skills
• Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts
• Proofreading skills with attention to detail
• Strong decision-making ability
• Outstanding organizational, prioritization, and time management skills
• Good common sense, interpersonal skills, accuracy, and initiative
• Track record in building strong, effective working relationships
• Ability to work individually and with a team, as needed
• Experience scheduling domestic and international travel arrangements
• Ability to work under general direction on multiple tasks with demanding timelines and competing priorities
• Proficient in Microsoft Word, Excel, and PowerPoint
• HR experience is an advantage
• Be highly analytical and demonstrate excellent problem-solving skills
• Have excellent verbal and written communication skills
• Results-oriented, possessing a sense of urgency, and flawless in execution

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