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We support our multinational pharmaceutical client searching for an Office Manager & Business Support vacancy in Riyadh, KSA. This role will provide administrative support to the Country Manager and KSA team and maintain a proactive approach to office management to ensure the continuity of an attractive working environment.
At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within 5 working days at the earliest. If you don’t hear from us, please consider your application unsuccessful.
Responsibilities
Office management
- Facilities management
- Procurement and maintenance of IT equipment for employees
- Procurement of office supplies and equipment for employees
- Management of meeting rooms and booking system
- Office health and safety
- Management of office supplies
- Management of office renewals (license, establishment card, lease business cards
- Support with Team building events: Christmas, Iftar etc.
- Management of field contracts
- Responsible for arranging gifts for birthdays, sickness, celebrations, etc.
Business Support
- Manage a complex calendar and travel schedule
- Organized and analytical, must possess strong business judgment and communication skills
- Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests
- Liaise with other teams and affiliates within the company
- Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities
- Requires occasional travel and on-site support for large-scale meetings
- Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings
- Review and summarize monthly reports
- Manages travel and expenses for GM
- Coordinate weekly Leadership Team meetings
- HR support
Qualifications
- The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality
- Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes
- The Office Manager & Business Support should have proven experience working as an Executive Assistant supporting senior-level executives
- The pharmaceutical industry experiences an advantage
- Maintains a high level of confidentiality
- Expert-level written and verbal communication skills
- Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts
- Proofreading skills with attention to detail
- Strong decision-making ability
- Outstanding organizational, prioritization, and time management skills
- Good common sense, interpersonal skills, accuracy, and initiative
- Track record in building strong, effective working relationships
- Ability to work individually and with a team, as needed
- Experience scheduling domestic and international travel arrangements
- Ability to work under general direction on multiple tasks with demanding timelines and competing priorities
- Proficient in Microsoft Word, Excel, and PowerPoint
- HR experience is an advantage
- Be highly analytical and demonstrate excellent problem-solving skills
- Have excellent verbal and written communication skills
- Results-oriented, possessing a sense of urgency, and flawless in execution
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DNA consultant in charge of this requisition:
Agnieszka Bednarz
CEEMEA Senior Research Consultant