We’re currently looking for an ambitious Travel & Events Coordinator based in Riyadh to join our multinational client from the pharmaceuticals field.

At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within 5 working days at the earliest. If you don’t hear from us, please consider your application unsuccessful.

Travel & Events Coordinator – Responsibilities:

• Handle travel requests of all the Management Team. 
• Organize and coordinate logistics for business travel.
• Financial Administration:
  • Preparing Purchase Orders (POs) related to Management Team activities.
  • Reviewing invoices and Issue payment requests for approved expenditures 
  • Vendor addition for HCP’s
  • Track and report payment statuses of vendors.
  • Process credit facility requests.
• Coordinate logistics for (Internal Meetings: Management Team meetings).
• Cost sheet preparation: hotel venue – meeting rooms/room accommodation, activities, ticket comparison, transportation, meals.
• Securing all the necessary approvals.
• Arrangement of hotel, meeting rooms, flight tickets, transportation, activities, and meals.
• Staff ticket modification.
• Consolidate presentation.
• Agendas preparation.
• Coordinate logistics for Regional and International Congresses
  • Cost sheet preparation
  • Delegates registration, arrangement of visa, hotel, flight tickets meals, and transportation. HCPs and staff ticket modification
• Coordinate logistics for National events/congresses
  • Preparing cost sheet: hotel venue – meeting rooms/room accommodation, ticket comparison, transportation, meals)
  • Booking hotel, meeting rooms, flight tickets and meals
• Prepare Travel Expenses Reports of the Management Team.
• Consolidate Travel Expenses Reports of the organization.
• Generate and consolidate quarterly Sustainability Reports for the organization.
• Handle accruals and consolidate full accruals of the organization.

Travel & Events Coordinator – Requirements:

• Bachelor’s degree required.
• Preferred experience from a similar (multinational healthcare) industry.
• Excellent computer skills; proficient or advanced skills in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.
• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Execute and exhibit good judgment. High level of professionalism.
• Superb organizational and time-management skills.
• A demonstrated ability to plan effectively, but the flexibility to handle the unexpected.
• Performs other duties and takes responsibilities as assigned.
• Fluent English.

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