Office Manager & Business Support

Industry: Pharmaceuticals
Job Type: Full Time
Experience level: Mid-Senior level
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We support our multinational pharmaceutical client searching for an Office Manager & Business Support vacancy in Riyadh, KSA. This role will provide administrative support to the Country Manager and KSA team and maintain a proactive approach to office management to ensure the continuity of an attractive working environment.


Office management

  • Facilities management
  • Procurement and maintenance of IT equipment for employees
  • Procurement of office supplies and equipment for employees
  • Management of meeting rooms and booking system
  • Office health and safety
  • Management of office supplies
  • Management of office renewals (license, establishment card, lease business cards
  • Support with Team building events: Christmas, Iftar etc.
  • Management of field contracts
  • Responsible for arranging gifts for birthdays, sickness, celebrations, etc.

Business Support

  • Manage a complex calendar and travel schedule
  • Organized and analytical, must possess strong business judgment and communication skills
  • Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests
  • Liaise with other teams and affiliates within the company
  • Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities
  • Requires occasional travel and on-site support for large-scale meetings
  • Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings
  • Review and summarize monthly reports
  • Manages travel and expenses for GM
  • Coordinate weekly Leadership Team meetings
  • HR support


  • The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality
  • Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes
  • The Office Manager & Business Support should have proven experience working as an Executive Assistant supporting senior-level executives
  • The pharmaceutical industry experiences an advantage
  • Maintains a high level of confidentiality
  • Expert-level written and verbal communication skills
  • Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts
  • Proofreading skills with attention to detail
  • Strong decision-making ability
  • Outstanding organizational, prioritization, and time management skills
  • Good common sense, interpersonal skills, accuracy, and initiative
  • Track record in building strong, effective working relationships
  • Ability to work individually and with a team, as needed
  • Experience scheduling domestic and international travel arrangements
  • Ability to work under general direction on multiple tasks with demanding timelines and competing priorities
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • HR experience is an advantage
  • Be highly analytical and demonstrate excellent problem-solving skills
  • Have excellent verbal and written communication skills
  • Results-oriented, possessing a sense of urgency, and flawless in execution

Office Manager & Business Support - Riyadh, Saudi Arabia - Agnieszka Bednarz

DNA consultant in charge of this requisition:

Agnieszka Bednarz

CEEMEA Senior Research Consultant

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